THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #33-98
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 3, 1998.
Present: Mayor M. Walsh
Councillor D. Berriault
Councillor R. Clarke
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Nil
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Moved by Councillor Clarke
Seconded by Councillor Stone
That the agenda of Regular Meeting #33-98 be adopted as circulated.
CARRIED
Delegations
Nil
Minutes
Moved by Councillor Berriault
Seconded by Councillor Clarke
That the minutes of the Regular Meeting #32-98 of October 20, 1998 be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Clarke
Seconded by Councillor Berriault
That the Consent Calendar including:
1. Regional Fire Services September Report;
2. UBCM - Auxiliary & Reserve Constable Program;
3. UBCM - COFI Memorandum of Understanding;
4. Councillor Crist - Bill 31 Critique
5. RDKB - Board Meeting Minutes - 98/10/01, and
6. RDKB - Community Services Commission Minutes - 98/10/20
be accepted as circulated.
CARRIED
Motions
& Submissions
Nil
Referrals
From Prior Meetings
Nil
Correspondence
Proclamation Minister of Health - notice of the UN Year of Older Persons proclamation.
Moved by Councillor Clarke
Seconded by Councillor Parker
That the year 1999 be proclaimed “International Year of Older Persons” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.
CARRIED
GTCHC Notice of the Community Health Council nomination process.
Councillor Stone advised that the nomination deadline is November 30, 1998.
Councillor Clarke will ask the publisher of The Source to advertise the call for nominations to the Community Health Council.
White Ribbon Request for proclamation for the 1998 White Ribbon Campaign (Men working to end men’s violence against women).
Moved by Councillor Berriault
Seconded by Councillor Parker
That November 27 to December 6, 1998 be proclaimed “White Ribbon Week” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.
CARRIED
AIDS Day Request for proclamation of World AIDS Day.
Moved by Councillor Clarke
Seconded by Councillor Parker
That December 1, 1998 be proclaimed “World AIDS Day” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.
CARRIED
L. Sekora, M.P. Notice of appointment to B.C. Caucus Chair.
Acknowledged
RDKB Notice of the Minister of Municipal Affairs’ terms of reference proposal for the regionalization of services review.
Moved by Councillor Berriault
Seconded by Councillor Stone
That the status quo is not an acceptable option within the terms of reference for the mediation of the dispute between the City of Rossland and the Kootenay Boundary Regional District.
CARRIED
Hazleton Notice of concern with respect to the UBCM-COFI Memorandum of Understanding.
Acknowledged
RCMP Trail Notice of proposed consolidation of administration services for Rossland, Trail and Fruitvale detachments.
Acknowledged
Home Builders Notice of concern regarding Homeowner Protection Act exemptions.
Acknowledged
Drug Awareness Request for proclamation of Drug Awareness Week.
Moved by Councillor Clarke
Seconded by Councillor Berriault
That November 15-21, 1998 be proclaimed “Drug Awareness Week” and that the proclamation be added to the Schedule of Proclamations of Policy #0120.
CARRIED
Min. Finance Response from the Minister of Finance the Council’s request to exempt eco-fees from sales taxes.
Acknowledged
Trail C of C Invitation to attend a long-service recognition dinner.
Acknowledged
Reports
& Memoranda
Townhall Meeting Administrator - Draft agenda for the November 25 Townhall Meeting.
Council directed that the Community Hall be prepared for 50 attendees, and that the remaining chairs be available in the hall.
Council directed that a series of hand-outs be prepared referring to Townhall Meeting agenda topics.
Emergency Calls Administrator - Recommendation for the establishment of an emergency call procedure.
Moved by Councillor Clarke
Seconded by Councillor Parker
That an emergency call procedure policy be established pursuant to the administrator’s recommendations.
CARRIED
Liability Insurance Administrator - Recommendation concerning liability insurance renewal options.
Moved by Councillor Berriault
Seconded by Councillor Parker
That the liability insurance for the Village be renewed on the basis of a $2,500 deductible limit.
CARRIED
OCP Amendment Administrator - Proposal for OCP policies on community identity.
Council directed that the OCP policy proposals be referred to the Townhall Meeting agenda.
Infrastructure Debt Administrator - Presentation on the cost of a $300,000 infrastructure replacement debenture.
Council directed that the infrastructure replacement debenture be referred to the Townhall Meeting agenda.
Tax Exemptions Administrator - Memorandum concerning a tax exemption for the Beaver Valley Baptist Church.
Council directed that the tax exemption for the Beaver Valley Baptist Church be incorporated in the annual tax rate bylaw.
General Matters Administrator - Response to Council inquiries concerning miscellaneous public works problems.
Council noted that the drainage problem at 11th Avenue has not yet been repaired.
Fire Hall Rental Administrator - Report on fire hall rental calculations.
Council directed that the rental calculations be forwarded to the Village of Warfield with a proposal for a joint review of the matter.
Joint Venture Administrator - Proposal for consideration of an equipment (garbage truck) sharing agreement with the Village of Warfield.
To be referred until a response is received from the Village of Warfield.
LT Priorities Long-Term Priorities Progress Report - October 1998.
Acknowledged
ST Priorities Short-Term Priorities Progress Report - October 1998
Acknowledged
Financial
matters
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Berriault
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-SIX THOUSAND THREE HUNDRED TWENTY-FOUR dollars and NINETEEN cents ($26,324.19) in total be approved:
Cheques #2874 to 2902 inclusive $ 26,324.19
TOTAL NET CURRENT EXPENDITURE $ 26,324.19
CARRIED
Financial Report Summary financial report for the month of September 1998.
Acknowledged
Financial Disclosure Statutory report of Council indemnity and expenses for 1997.
Acknowledged
Bylaws
#533 Moved by Councillor Berriault
Seconded by Councillor Clarke
That Bylaw #533, cited as the “Encroachment Bylaw” be now read a third time.
CARRIED
#534 Moved by Councillor Berriault
Seconded by Councillor Parker
That Bylaw #534, cited as the “Sewer Rental Rates Amendment Bylaw No. 534 (1998)”, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
#535 Moved by Councillor Berriault
Seconded by Councillor Clarke
That Bylaw #535, cited as the “Garbage Collection Rates Bylaw No. 535 (1998)”, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
#536 Moved by Councillor Clarke
Seconded by Councillor Parker
That Bylaw #536, cited as the “Records Retention and Scheduling Bylaw”, be now introduced and read a first time.
CARRIED
Policies
#0805 Cheque cashing policy #0805, a policy to limit the acceptance of personal cheques.
Moved by Councillor Stone
Seconded by Councillor Parker
That policy #0805, being the Cheque Cashing Policy, be adopted.
CARRIED
Member Reports & Inquiries
Councillor Stone a) Notified Council that she will be unavailable from November 6 to 11, 1998.
b) Requested a policy to set out time-lines for the administrator’s performance review.
Councillor Clarke a) Advised that there has been some interest shown in using the Village reception area to display local art work, and requested that a suitable gallery rail be installed.
b) Advised that the format of the November 4, 1998, Beaver Valley recreation meeting will be group discussions, and that the focus will be on the “what” aspect of recreation rather than the “how” or “when”.
c) Informed Council that the RDKB will install an information sign at the recycling depot, and that the sign includes a contact phone number where citizens can report problems with the recycling operation.
d) Advised Council of preliminary thoughts on the Village Christmas party.
e) Requested that a poster advertising the Townhall Meeting be displayed at the bulletin board.
f) Requested that the RCMP be asked to monitor (radar) truck traffic through the village.
Councillor Berriault No report.
Councillor Parker Requested that the “No Exit” signs be removed from 7th Street and 8th Street.
Mayor Walsh a) Reported that the lower doors at the Community Hall have again been vandalized.
b) Suggested that a notice be placed in The Source asking for public support to reduce incidents of vandalism.
c) Reported progress in identifying sources and costs for a commemorative fountain to be installed at the ball park.
d) Reported that the railing at 8th Avenue & 2nd Street needs to be repaired.
Administrator Reported that an agreement had been reached with Golden Acre Ventures for the removal of the remaining deficiencies and for a resolution to the retaining wall issue.
Adjournment
On a motion by Councillor Clarke, the meeting adjourned at 9:20 PM.
I
hereby certify the preceding to be a true and correct account of the Regular
Meeting #33-98 of Council held on November 3, 1998.
_________________________ _________________________
Mayor Clerk