THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #14-99
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on July 6, 1999.
Present: Mayor M. Walsh
Councillor D. Berriault
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Councillor R. Clarke
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Moved by Councillor Berriault
Seconded by Councillor Parker
That the revised agenda for Regular Meeting #14-99 be adopted as circulated.
CARRIED
Delegations
M. Thatcher Presentation about a concern, as an owner of a single family residential lot in the Golden Acre Subdivision, regarding the proposal to rezone four lots in the Golden Acre Subdivision to duplex lots.
R. Matthes Presentation of the Montrose Parkland Study. Recommendations for improvements to the covered picnic area, the playground area, and the general park area.
Minutes
Meeting #13-99 Moved by Councillor Berriault
Seconded by Councillor Stone
That the minutes of Regular Meeting #13-99 of June 15, 1999, be adopted as corrected.
CARRIED
Consent
Calendar
Moved by Councillor Berriault
Seconded by Councillor Parker
That the Consent Calendar including:
(1) UBCM - Policy Changes;
(2) UBCM Current Bills in Legislature;
(3) GTCHC - Annual General Meeting Notice;
(4) Montrose Fire Dept. - May Incident Report;
(5) MIA Risk Management (2);
(6) UBCM - Forum for Villages & Small Communities;
(7) UBCM - Secondhand Smoke Protection;
(8) UBCM - Gaming Agreement;
(9) UBCM - Overview of 1999 Municipal Act Amendments;
(10) June Bylaw Enforcement Report;
(11) RDKB - Board Minutes of May 27, 1999;
(12) RDKB - Commission Minutes of June 15, 1999, and
(13) SD#20 - Media Rele3ase.
be accepted as circulated.
CARRIED
Motions
& Submissions
Nil
Referrals
From Prior Meetings
Schedule 99/00 Meeting & Agenda Schedule for 1999.
Acknowledged
Interior Signs A proposal to produce two 3’ x 5’ “Welcome to Montrose” signs at a cost of $320 plus taxes.
Moved by Councillor Stone
Seconded by Councillor Berriault
That two “Welcome to Montrose” sings be purchased from Interior Signs at a cost of $320 plus taxes each.
CARRIED
RDKB Liquor Policy Examination of the RDKB’s position on the policy of liquor purchases for pre-meeting dinners, as reported in the Minutes of RDKB Board Meeting of April 29, 1999.
Referred to the next meeting.
BV Youth Centre A draft letter on the subject of financing the operations of the BV Youth Centre.
Moved by Councillor Stone
Seconded by Councillor Parker
That the response to the grant request from the Beaver Valley Youth Center be approved.
CARRIED
Allgard Security Confirmation of June 22, 1998 quote for the supply and installation of a security system in the Village Office ($1,119.22), the Public Works Shop/Fire Hall ($1,843.61) and the Community Hall ($971.56).
Moved by Councillor Stone
Seconded by Councillor Parker
That the Allgard Security Services proposal for the installation of a security system in the Village Office and the Public Works Shop/Fire Hall be approved.
CARRIED
BVYC Lease Village of Fruitvale - Copies of the land and building leases for the Youth Centre.
Moved by Councillor Berriault
Seconded by Councillor Parker
That the Village of Fruitvale invoice for 20% of the Youth Centre Lease be paid, and that the Village of Fruitvale be asked for information on their intentions regarding the property on termination of the lease in July 2003.
CARRIED
Correspondence
RDKB Clarification with regard to the accounting of the pool insurance funds, and advice that the Commission requires a description of a project that fits into a Beaver Valley plan prior to considering a request for planning funds.
Moved by Councillor Stone
Seconded by Councillor Parker
That a citizens’ survey in the matter of a new recreation facility for Montrose, to replace the Beaver Valley Pool, be prepare for Council review.
CARRIED
MoTH Notice to submit request for meetings with the Minister at the UBCM Convention prior to August 13, 1999.
Acknowledged
Whistler Request for support in a $5 million fund raising campaign for spinal cord regeneration research.
Acknowledged
SD#20 Copy of a June 22, 1999, Media Release on the closing of the Montrose school.
Acknowledged
SD#20 Invitation to meet with a committee of the School Board on July 2, 1999.
Council directed that confirmation be obtained from School District #20 that a kindergarten class will be provided in the Montrose school in the coming school year.
Moved by Councillor Stone
Seconded by Councillor Parker
That Councillors Clarke and Stone be appointed to the Joint School Committee, and that Councillor Berriault be appointed alternate member.
CARRIED
SD#20 Copy of a letter (June 16, 1999) to the Minister of Education in the matter of the Minister’s decision not to authorize the closure of the Montrose school.
Acknowledged
SD#20 Copy of a letter (June 25, 1999) to the Minister of Education in the matter of the Minister’s decision not to authorize the closure of the Montrose school.
Acknowledged
Attorney General Invitation to nominate candidates for the Ministry of Attorney General Community Safety & Crime Prevention Awards.
Acknowledged
Babe Ruth Request from W. White, R. Lafreniere, and R. Brown, for pins for distribution at the 1999 Provincial Babe Ruth Tournament.
Moved by Councillor Stone
Seconded by Councillor Berriault
That 150 Montrose pins be donated to the local team attending the 1999 Provincial Babe Ruth Tournament.
CARRIED
Council directed that a policy for the distribution of pins be drafted.
UBCM/MA Discussion paper for regional consultations on issues and priorities for regional district legislation in the Municipal Act.
To be dealt with under Councillor Berriault’s report.
R. Matthes Proposal by Matthes Building Design Inc. for a Public Works Building Addition and Façade Revitalization Project.
Moved by Councillor Berriault
Seconded by Councillor Stone
That the Matthes Building Design Inc. proposal of July 1, 1999, for Phase 1 and Phase 2 of the Montrose Public Works Building Addition and Facade Revitalization Project be accepted.
CARRIED
The Administrator was directed to obtain cost estimates from Matthes Building Design Inc. for a conceptual layout and redesign of Frontier Park and Viewmont Park (with extension).
M. Thatcher A letter and a petition opposing the proposed rezoning of four lots in the Golden Acre Subdivision to permit duplex development.
Dealt with under delegations.
Reports
& Memoranda
GAV Rezoning Administrator – explanatory notes and legal opinion regarding the Land Title Act section 219 covenants registered on lots 1 to 29 in the Golden Acre Subdivision.
Acknowledged
Bylaw #547 Administrator - explanatory notes to Bylaw #547 (Golden Acre Subdivision rezoning).
Moved by Councillor Berriault
Seconded by Councillor Parker
That a bylaw amendment be prepared to establish the distance for mailed notices under section 892(4)(b) at 100 meters.
CARRIED
Education Paper Administrator - a draft discussion paper on Community Education.
Moved by Councillor Stone
Seconded by Councillor Parker
That the discussion paper A Comprehensive Community Education and Resource Centre for the Village of Montrose be adopted and distributed to the Parent Advisory Committee, the School Board, the Ministry of Education, local governments, and other interested parties.
CARRIED
Council directed that a cover letter with a brief outline of Council’s next step be written for distribution in conjunction with the Discussion Paper.
Community Bonds Administrator – report and recommendations on the results of the preliminary applications with respect to the terms & conditions for Community Bonds.
Moved by Councillor Berriault
Seconded by Councillor Stone
a) That the interest rate for Community Bonds be set at 4.75%;
b) That interest payments for Community Bonds be made annually;
c) That community Bonds be issued in $100, $500, and $1,000 denominations;
d) That the term for Community Bonds be set at 5 years, and
e) That the Community Bond subscription deadline be August 31, 1999.
CARRIED
Community Bonds Administrator – proposal and recommendations for the promotion of Community Bonds
Moved by Councillor Berriault
Seconded by Councillor Stone
That the Community Bonds be promoted by way of four consecutive ¼ page ads in the Trail Daily Times, to be published on July 13, July 27, August 10, and August 24, 1999.
CARRIED
Strategic Plan Administrator – Progress report on Strategic Plan implementation to June 30, 1999.
Acknowledged
General Matters Deputy Clerk – report on pending visit of Archives Advisor (July 28th); exterior ashtray at the Community Hall to protect the flower beds, and low branches at 295 – 10th Avenue.
Moved by Councillor Stone
Seconded by Councillor Parker
That a hand rail be installed to protect the Community Hall planters, and that an ashtray be provided in the entry area.
CARRIED
Financial
matters
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Berriault
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-FIVE THOUSAND SIX HUNDRED AND SIXTY-ONE dollars and TWELVE cents ($25,661.12) in total be approved:
Cheques #3476-3525 inclusive $ 25,661.12
TOTAL NET CURRENT EXPENDITURE $ 25,661.12
CARRIED
Council requested clarification on cheque #3525.
Bylaws
#547 Moved by Councillor Parker
Seconded by Councillor Stone
That Bylaw #547, cited as the “Zoning Amendment Bylaw - NEP62575(1),” be introduced and read a first time.
DEFEATED
#548 Moved by Councillor Stone
Seconded by Councillor Berriault
That Bylaw #548, cited as the “Water & Sewer Security Issuing Bylaw #548” be introduced and read a first time.
CARRIED
Policies
Nil
Member
Reports & Inquiries
Councillor Stone A verbal report:
a) Requesting that information be provided to the School Board to explain the Village’s OCP policy on education;
b) Street light in the upper tennis court is out of order and needs to be repaired;
c) Street light in front of Yard’s is burning steady;
d) Requesting that the Post Office be asked to clean up the area under their trees;
e) Requesting that the Village clean up the area east of Post Office;
f) Appreciation and Thank You to the Public Works crew for the work done at the Community Hall.
Councillor Clarke A written report:
a) Advising that Councillor Stone will assume media relations in his absence;
b) Expressing support for the Golden Acres rezoning proposal;
c) Requesting that the RDKB liquor item be referred to July 20th;
d) Requesting that the MoTH be asked to maintain cross-walks at both 6th Street and 7th Street;
e) Expressing support for the purchase of “Welcome to Montrose” signs;
f) Comments on the RDKB director election proposal;
g) Expressing support for the education discussion paper, and proposing a rural community schools symposium/workshop;
h) Expressing support for a contribution of pins to the Provincial Baseball Tournament, and suggestions for souvenir item policy.
Councillor Berriault A verbal report:
a) Attended the UBCM/MA Municipal Act amendments of regional district legislation;
b) Circulated information request forms on regional district legislation for Council Members to complete and return, either to UBCM directly or to the RDKB (the RDKB Administrator is a member of the UBCM/MA Steering Committee).
c) Advising Council that he will be absent on July 20th.
Councillor Parker A verbal report:
a) Community policing: Police amalgamation is a concern to Fruitvale business owners; relocated speed limit signs at the western entry to the Village are effective; Comment Boxes to be in use by September.
b) Stairs from 7th to 8th,, and from 7th to 12th are in poor condition;
c) Written suggestions concerning the use and application of the pool insurance funds.
Mayor Walsh A verbal report:
a) Requested that No-Post guardrails be placed at the dead end in the lane where the new water main was installed;
b) Reported on the MoTH position regarding cross-walks;
Cross-walk Moved by Councillor Berriault
Seconded by Councillor Parker
That the 6th Street cross-walk be moved to 7th Street.
CARRIED
c) Reported that an MoTH permit will be required to erect the Village entry signs on the highway road allowance;
d) Advised that MoTH would not object to landscaping improvements at the 5th Street intersection;
e) Advised of MoTH suggestion to investigate “Super Pavement” as an alternative to conventional pavement;
f) Storm drains at 9th & 3rd are plugged;
Time Moved by Councillor Stone
Seconded by Councillor Parker
That the meeting be extended to 10:15 p.m.
CARRIED
f) Report on a meeting held at the request of Mr. Dick Dar to discuss Mr. Dar’s concerns about the Golden Acre Subdivision.
g) Requesting that the Village’s liability exposure relating to the Venture Playground be researched.
h) Complaint about the poor workmanship by the contractor who repaired the guardrail at 2nd Street & 8th Avenue;
i) Reported that the outside light (ball park side) at the Community Hall is burnt out.
j) Requested that tests be undertaken to determine the safe use of the bagging system byproduct.
k) Proposed that the old Community Hall doors be donated to the Beaver Valley Curling rink.
Hall Doors Moved by Councillor Berriault
Seconded by Councillor Stone
That the old Community Hall doors be donated to the Beaver Valley Curling rink.
CARRIED
Administrator No report.
Adjournment
On a motion by Councillor Berriault, the meeting adjourned at 10:10 p.m.
I
hereby certify the preceding to be a true and correct account of the Regular
Meeting #14-99 of Council held on July 6, 1999.
_________________________ _________________________
Mayor Clerk