THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR
MEETING #20-99
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on October 5, 1999.
Present: Mayor M. Walsh
Councillor D. Berriault
Councillor R. Clarke
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Nil
Call
to Order
Mayor Walsh called the meeting to order at 7:10 PM.
Agenda
Agenda Moved by Councillor Berriault
Seconded by Councillor Clark
That the agenda for Regular Meeting #20-99 be adopted as circulated.
CARRIED 5-0
Delegations
Nil
Minutes
Meeting #19-99 Moved by Councillor Clarke
Seconded by Councillor Stone
That the minutes of Regular Meeting #19-99 of September 21, 1999, be adopted as circulated.
CARRIED 5-0
Consent
Calendar
Moved by Councillor Clarke
Seconded by Councillor Berriault
That the Consent Calendar including:
(1) Municipal Affairs - Municipal Act Changes;
(2) Fire Department - August Incident Report;
(3) Municipal Affairs - Fire Prevention Week
(4) RDKB - Board Minutes of August 26, 1999, and
(5) RDKB - Commission Minutes of September 21, 1999
be accepted as circulated.
CARRIED 5-0
Motions
& Submissions
Nil
Referrals
From Prior Meetings
Schedule 99/00 Meeting & Agenda Schedule for 1999 & 2000.
Acknowledged
Park Planning Review of preliminary plans submitted by Matthes Building Design Inc. for Montrose Park, Viewmont Park, and Frontier Park.
Moved by Councillor Stone
Seconded by Councillor Clarke
That the preliminary plans for Montrose Park, Viewmont Park, and Frontier Park as submitted by Matthes Building Design. Inc. be approved in principle.
CARRIED 5-0
Staff was directed to request a pricing and sequencing schedule from Matthes Building Design Inc. for the recommended improvements.
Correspondence
Fisheries A request for support on a call for municipal referenda on the Nisga’a Final Agreement.
Acknowledged
Business Summit Copy of a letter from the Village of Hazelton to the UBCM opposing the BC Business Summit.
Acknowledged
Trail C of C Notice of All Candidates Meeting in Montrose Hall on October 28.
Acknowledged
City of Trail Position by Trail Council on Rossland’s request for withdrawal from the fire function and on the restructuring of municipal boundaries.
Council requested clarification of what Trail Council means by “municipal boundaries restructure.”
Min. Education Copy of a letter from the Minister of Education to School District #20 declining to approve the restructuring of electoral wards.
Acknowledged
E. Conroy Letter of support for Council’s application for a planning grant.
Acknowledged
AKBM Ministry’s response to a Montrose sponsored AKBM resolution on rural school.
Acknowledged
Catena Soil Report from Catena Soil Solutions Ltd. on the possible uses of bagging plant byproduct.
Acknowledged
Health Council Invitation to the October 12 Grand Opening of the New CT Scanner.
Acknowledged
Port McNeil Copy of a letter in opposition to the proposed Yellowstone to Yukon Conservation Initiative
Acknowledged
PIBC Invitation to a Local Government Emergency Preparedness seminar on November 5, 1999.
Acknowledged
Reports
& Memoranda
RD Budget 2000 Administrator - recommendations concerning the 2000 regional services provisional budget.
Moved by Councillor Stone
Seconded by Councillor Parker
a) That Council proceed with the drafting of a 5-year commercial lease for the fire hall, based on the financial analysis provided in the 1998 memorandum, and that the provisional budget request for fire hall rental be set at $14,500.
b) That Council request a recreation O&M grant of $52,100 ($45.82 per capita, identical to 1999 O&M grant paid to the Village of Fruitvale).
c) That Council request a recreation capital grant of $25,000 to implement the first phase of the community park upgrade program (yet to be defined and adopted).
d) That Council request a “Recreation Facility Replacement” study grant of $25,000 in addition to the annual capital grant.
CARRIED 4-1
Tipping Fees Administrator - report on implications of the increase of tipping fees from $42 to $60.
Moved by Councillor Clarke
Seconded by Councillor Stone
That the RDKB be requested to provide clarification of the waste management budgeting process for the RDKB and for the East Subregion, and provide justification for the $60 tipping fee.
CARRIED 5-0
MoTH Administrator - notice of a meeting with Ministry of Highways staff on Wednesday, October 20, 1999.
As there are no pressing issues, Council recommended that the meeting be postponed to spring 2000.
Planning Grant Administrator - copy of a fax to Ministry of Municipal Affairs on the subject of Council’s planning grant application.
Moved by Councillor Clarke
Seconded by Councillor Stone
In the event that no decision on the planning grant is announced by October 6, 1999, that the Mayor contact the Minister to inform him of the urgency of the project.
CARRIED 5-0
Financial
matters
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Berriault
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of ELEVEN THOUSAND ONE HUNDRED AND SEVEN dollars and EIGHTEEN cents ($11,107.18) in total be approved:
Cheques #3678-3695 inclusive $ 11,107.18
TOTAL NET CURRENT EXPENDITURE $ 11,107.18
CARRIED 5-0
Report on cheques #3683 & 3687
Bylaws
#550 Moved by Councillor Parker
Seconded by Councillor Berriault
That Bylaw #550, cited as the “Garbage User Rate Bylaw”, be introduced and read a first time.
CARRIED 5-0
#551 Moved by Councillor Clarke
Seconded by Councillor Stone
That Bylaw #551, cited as the “Regional Director Referendum Bylaw”, be introduced and read a first time.
CARRIED 5-0
#551 Moved by Councillor Clarke
Seconded by Councillor Parker
That Bylaw #551, cited as the “Regional Director Referendum Bylaw”, having been given due and detailed consideration, be read a second time.
CARRIED 5-0
#551 Moved by Councillor Clarke
Seconded by Councillor Parker
That Bylaw #551, cited as the “Regional Director Referendum Bylaw”, be read a third time.
CARRIED 5-0
#552 Moved by Councillor Parker
Seconded by Councillor Stone
That Bylaw #552, cited as the “Building Bylaw Amendment (Smoke Pollution Reduction)”, be introduced and read a first time.
CARRIED 4-1
Policies
#0330 A policy to guide the use of public funds to extend best wishes on the part of Council to community members.
The draft policy was referred back to staff for revisions.
#6030 Annual review of Policy #6030, being the Park Maintenance Policy.
Council requested a report on the application of the policy and deferred consideration of the policy until the report is received.
#6300 Annual review of Policy #6300, being the Tree Pruning Policy.
Moved by Councillor Clarke
Seconded by Councillor Parker
That Policy #6300, being the Tree Pruning Policy be confirmed unchanged.
CARRIED 5-0
Member
Reports & Inquiries
Councillor Stone A written report on UBCM attendance:
a) Attendance at Financing Local Government,
b) Small Talk Forum,
c) Regional District Legislation,
d) Municipal Insurance Association Annual Meeting,
e) Smart Communities,
f) Presentation by the Leader of the Opposition
g) Policy Issues and Resolutions.
Other Issues:
a) Vandalism behind the post office, lots of broken glass
b) Volunteers expected to clean-up of Community Hall planters.
Councillor Clarke A verbal report:
a) Finalizing plans for Halloween events,
b) Checking on Gate Night plans,
c) Art Open House held tonight,
d) Still getting comments on Montrose school art display,
e) Offer to be available to meet with prospective candidates,
f) Economic Development Commission meeting held today.
g) Meeting with Minister Anderson and Senator Perrault,
h) School joint committee meeting (written minutes),
i) Question on policy governing travel advances, and a request that a policy on advances for Village travel be prepared.
Councillor Berriault A verbal report:
a) Report on Planning & Development Committee decision on Montrose request for support of planning grant application,
b) RDCK problems with recycled plastics,
c) Meeting with paving businesses at UBCM offering innovative products,
d) Meeting with Derek Trimmer on Beaver Valley restructure, report anticipated at some time in November.
e) Inquiry about a response from the Ombudsman to information requested by Council.
Councillor Parker A verbal report:
a) Place turf and extend sprinkler system by lift station #2.
b) Tennis court light still out.
c) Drain on top of 12th Avenue stairs no longer required.
d) ICBC Year 2000 Homecoming information.
Mayor Walsh A verbal report:
a) the handrail at the Community Hall is done;
b) the need and purpose of the fence along Community Hall,
Moved by Councillor Clarke
Seconded by Councillor Stone
That the fence on the east side of the Community Hall be removed and that the landscaping be adjusted accordingly.
CARRIED 5-0
c) Recommendation to place a railing at emergency exit of the Community Hall.
d) Youth having been caught climbing on the water tanks.
Administrator No report.
Adjournment
On a motion by Councillor Clarke, the meeting adjourned at 9:55 p.m.
I hereby certify the preceding to be a true and
correct account of the Regular Meeting #20-99 of Council held on October 5,
1999.
_________________________ _________________________
Mayor Clerk