THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR MEETING #23-00
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on September 19, 2000.
Present: Mayor M. Walsh
Councillor A. Benzer
Councillor R. Dostaler
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Nil
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Agenda Moved by Councillor Parker
Seconded by Councillor Benzer
That the revised agenda for Regular Meeting #23-00 be adopted as circulated.
CARRIED
Delegations
D. Bedin Mr. Dennis Bedin made a presentation to Council on behalf of himself and A.M. Ford of Trail concerning the Village’s procurement practices. He referred specifically to the manner by which the recent decision was made by the Village to purchase a new service truck. Council referred to Purchasing Policy #1790 adopted by Council on June 6, 2000, after the service truck decision was made. Council directed that a letter be sent to Mr. Bedin to outline the process that led to the decision to purchase the new service truck.
G. Crema Mr. Gerry Crema made a presentation to Council on behalf of Mr. L. Stang on the matter of a variance application denied by the Board of Variance. Mr. Crema referred to the difficult terrain particular to some of the upper lots in the Golden Acres Subdivision. Council advised Mr. Crema that the Board of Variance is a quasi-judicial board and that its decisions are final.
Minutes
Meeting #21-00 Moved by Councillor Dostaler
Seconded by Councillor Parker
That the minutes of Regular Meeting #21-00 of September 5, 2000, be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Benzer
Seconded by Councillor Dostaler
That the Consent Calendar including:
(1) August Bylaw Enforcement Report;
(2) RDKB – National Fire Prevention Week;
(3) RDKB – August Building Report;
(4) KB Network for Fair Land Use Planning, and
(5) UBCM – Correction
be accepted as circulated.
CARRIED
Council requested a comparison report of the 1999-2000 July and August water consumption.
Council directed that, pursuant to its policy on proclamation, requests for proclamation no longer be included in Regular Meeting agendas.
Motions
& Submissions
Nil
Referrals
From Prior Meetings
BC Book Schedule of events to mark the arrival of the BC Millennium Book in Montrose.
Councillor Parker will make arrangements and notify the Deputy Clerk.
Correspondence
West Vancouver Copy of a letter to the Minister of Municipal Affairs on constitutional matters.
Acknowledged
FCM Promotion of a climate change resolution.
Acknowledged
BC Hydro Hugh Keenleyside Dam water use planning open house invitation.
Councillors Stone and Dostaler will attend
City of Trail Information and terms of reference regarding City of Trail boundary expansion initiatives.
Council proposed a meeting with Trail Council to discuss the possibility of including a reference to the Montrose water supply in the boundary expansion study terms of reference, and the idea of a panhandle boundary extension for Montrose to secure the land area of its water supply.
Shop Renovations Quote for the supply and installation of new facia to the public works building.
Referred to the Mayor’s report.
Girl Guides A request to waive the $10 hall rental fee for their monthly meetings.
Moved by Councillor Parker
Seconded by Councillor Benzer
That the Montrose Hall rental fee for the Girl Guides be waived from September 2000 to June 2001.
CARRIED
Council requested a report on hall rental fees waived in the past two years.
Reports
& Memoranda
Financial Plan Administrator – Proposal for a Financial Plan 2001-2005 Workshop to be held on Saturday, November 4, 2000.
Council agreed to proceed as outlined.
SCSS Urban Systems Ltd. – Final report on a Montrose Comprehensive Community Education Resource Centre.
Moved by Councillor Benzer
Seconded by Councillor Dostaler
That the Sustainable Community Services Study Report on a Montrose CCERC prepared by Urban systems Ltd., September 2000, be adopt as presented.
CARRIED
Moved by Councillor Dostaler
Seconded by Councillor Benzer
That the Report on a Montrose CCERC be referred to the next meeting for consideration of a strategy to implement its recommendations.
CARRIED
Misc. Matters Deputy Clerk – a report on:
a) Flowers sent to M. & C. Cournoyer;
b) UBCM registration, and
c) Subway CHILD day reminder.
Acknowledged
Financial
matters
Accounts Payable Moved by Councillor Stone
Seconded by Councillor Benzer
That the commitments and expenditures represented by the accounts payable listed below be authorized and that their payment in the amount of TWENTY-FOUR THOUSAND SEVEN HUNDRED AND FIFTY-SEVEN dollars and TWENTY cents ($24,757.20) in total be approved:
Cheques #4205-4230 inclusive $ 24,757.20
TOTAL NET CURRENT EXPENDITURE $ 24,757.20
CARRIED
Council requested that cheques
relating to Montrose Recreation expenditures be identified by an asterisk.
Bylaws
#566 Moved by Councillor Parker
Seconded by Councillor Benzer
That Bylaw #566, being the Recreation Commission Bylaw, be introduced and read a first time.
CARRIED
Policies
Nil
Member
Reports & Inquiries
Councillor Stone A written report on:
a) Financial plan preparations;
b) Regional District and Hospital District meetings;
c) Health services meetings and issues in view of the current physicians’ dispute with the Province.
Councillor Benzer A verbal report on:
a) CCERC study completed, get ANW to present to SD #20;
b) Policy regarding the purchase of equipment, referring to Bedin delegation;
c) Attendance at white sturgeon meeting at Selkirk College; propose a letter of appreciation for the research to be sent to Selkirk.
Councillor Parker A verbal report on:
a) Need to develop a status sheet of outstanding jobs;
b) Park committee on agenda next meeting.
Councillor Dostaler A verbal report on:
a) difficulties in obtaining quotes encountered in circumstances where contractors or suppliers are fully occupied.
Mayor Walsh A verbal report on:
a) Quotes for building for ball player equipment;
b) Thank you letters from local residents for flowers;
c) Need for pool building roof repairs before winter;
d) Draft Policy to make Village trucks available to citizens in exceptional circumstances;
e) Basketball standards to be installed shortly;
f) Lack of cell-phone reception in Montrose (contact Telus);
g) Need to improve general maintenance of Montrose Hall;
h) Need to budget for new flooring for Montrose Hall basement;
i) Scheduling a Council park planning work session on October 10 at 7:00 p.m.;
j) Requesting that the RDKB install a new sign at the fire hall;
k) Plan for new style facia at the fire hall to match other municipal buildings;
l) Report on Sports Day activities.
Administrator No report.
Adjournment
On a motion by Councillor Benzer the meeting adjourned at 9:40 p.m.
I hereby certify the
preceding to be a true and correct account of the Regular Meeting #23-00 of
Council held on September 19, 2000.
_________________________ _________________________
Mayor Clerk