THE CORPORATION OF THE VILLAGE OF MONTROSE
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on June 5, 2001.
Present: Mayor M. Walsh
Councillor A. Benzer
Councillor G. Parker
Councillor P. Stone
Administrator A. Carrel
Absent: Councillor R. Dostaler
Call
to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Agenda Moved by Councillor Benzer
Seconded by Councillor Parker
That the agenda for Regular Meeting #15-01 be adopted as circulated.
CARRIED
Delegations
Nil
Minutes
Meeting #13-01 Moved by Councillor Parker
Seconded by Councillor Stone
That the minutes of Regular Meeting #13-01 of May 15, 2001, be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Benzer
Seconded by Councillor Parker
That the Consent Calendar including:
(1) April Building Permit Report;
(2) MIA – Risk Management Tidbits, and
(3) March & April KBRFS Incident Summary Reports
be accepted as circulated.
CARRIED
Motions
& Submissions
Nil
Referrals
From Prior Meetings
Tank Painting Kootenay Powder Coatings Ltd., detailed bid for the repainting of the small water tank.
Moved by Councillor Stone
Seconded by Councillor Parker
That a contract for the exterior painting of the small water tank be awarded to Kootenay Powder Coatings Ltd. for the amount of $10,448.55, all taxes included, as per quote #2001-110.
CARRIED
Trail Anniversary An invitation from the Trail Daily Times to contribute to, attend, and participate in the June 14, 2001, Trail Birthday celebrations in local schools.
Moved by Councillor Stone
Seconded by Councillor Benzer
That Council participate in the Trail Anniversary school birthday cake event sponsored by the Daily Trail Times to the amount of $125.
CARRIED
Grants Letter from the Ministry of Community Development advising that the Village’s grant application under the Greening Communities Initiative has not been approved. .
Acknowledged
BV Rec Com Request for a $200 grant to the annual Seniors’ Day on July 26, 2001.
Acknowledged
Beaver Creek Park Notice from the Ministry of Environment, Lands and Parks concerning the 10-year park permit issued to Trail Kiwanis Club..
Acknowledged
Silver City Days Appreciation from Trail Council for Montrose Council participation in the Bocce tournament.
Acknowledged
K. Forrest Request from Kelly Forrest requesting a letter of support for the business venture program operating under the auspices of the Cooperative Education Centre in Trail.
Moved by Councillor Stone
Seconded by Councillor Benzer
That a letter of support be written to Kelly Forrest for her Cooperative Education Center project.
CARRIED
820-12th Ave Progress report by Hinterberger Surveying on the 820-12th Avenue land exchange project.
Acknowledged
C. O’Shea Letter from Anna & Charlie O’Shea on the subject of Village clean-up programs.
Council asked for more information from Mr. & Ms. O’Shea.
Forest Fires Notice by the Attorney General concerning precautionary measures to be taken in the event of forest fires in the area.
Acknowledged
Zero Waste Memorandum and report from the RDKB Waste Management Coordinator on a zero waste strategy for Kootenay Boundary.
Acknowledged
Art Walk Invitation from the Tri-Community Artwalk 2001 Committee to attend the “Business After Hours” reception at the VISAC Art Gallery on June 26, 2001, from 4:00 to 7:00 p.m.
Members of Council will attend.
BV Middle School A letter from Principal T. McDonnell requesting a donation of $50 towards the school’s awards program.
Moved by Councillor Benzer
Seconded by Councillor Parker
That a grant in the amount of $50 be paid to the Beaver Valley Middle School Awards Program.
CARRIED
Council directed that a policy be drafted for education related grants.
REPORTS
& MEMORANDA
Blue Box Administrator – memorandum on the cost, funding, and related issues concerning the blue box program.
Moved by Councillor Stone
Seconded by Councillor Parker
That the suggested questions on the basis of the blue box contract, the funding methodology, and the long-term waste management policy be submitted to the RDKB.
CARRIED
Office Entry Administrator – memorandum with analysis and recommendation concerning the response received to the proposal call for the addition of an office entryway to Village Office building.
Moved by Councillor Benzer
Seconded by Councillor Stone
That a contract for the construction of an office entry way be awarded to King’s Door & Exteriors in the amount of $22,025.25 plus GST.
CARRIED
Playgrounds Administrator – memorandum with analysis and suggested implementation steps concerning the responses received to the proposal call for playground equipment.
Moved by Councillor Stone
Seconded by Councillor Benzer
That a contract for the supply of playground equipment be issued to Swing Time Distributors Ltd. of Vancouver on the basis of the following May 15, 2001, quotations:
Montrose Park - $18,414.42 all taxes included;
Viewmont Park – Area ‘A’ - $4,414.08 all taxes included;
Viewmont Park – Area ‘B’ - $4,212.30 all taxes included;
Frontier Park – Option #1 - $5,483.40 all taxes included, and
Freight - $684.00 all taxes included
For a total contract price of $33,208.20.
CARRIED
Moved by Councillor Stone
Seconded by Councillor Benzer
That Matthes Building Design Inc. be requested to prepare a site plan for the installation of the playground equipment in the three parks, and that the draft site plan be reviewed with the supplier and the Playground Task.
CARRIED
Strategic Plan Administrator – memorandum with recommendation for the adoption of an extension of the 2000 Strategic Plan objectives.
Moved by Councillor Stone
Seconded by Councillor Parker
That the 2000 Strategic Plan, as extended for 2001, be approved.
CARRIED
Council scheduled Saturday, October 6, 2001, 8 a.m. to 12 noon for the 2002 Strategic Planning Workshop.
Well Performance Administrator – memorandum on the current operating conditions at the wells.
Acknowledged.
Council requested statistical information on pumping hours, and a graphic report on pumping volumes.
Financial matters
Accounts Payable Moved by Councillor Stone
#4655-4689 Seconded by Councillor Parker
That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of THIRTY-EIGHT THOUSAND FIVE HUNDRED AND FORTY-FOUR dollars and SIX cents ($38,544.06) in total be approved:
Payroll direct deposits and cheques #4655-4689 $ 38,544.06
TOTAL NET CURRENT EXPENDITURE $ 38,544.06
CARRIED
Bylaws
Nil
Policies
Nil
Member
Reports & Inquiries
Councillor Stone A verbal report on:
a) Having advised Mr. Conacher that the donated trees will likely be planted before the fall.
b) Information request on the RDKB’s reference to a plan for the allocation of playing field fees to municipalities by RDKB.
Councillor Benzer A verbal report on:
a) Consideration to the use of compacted gravel for the trail surface in lieu of blacktop;
b) CCERC developments and activities.
Councillor Parker No report.
Councillor Dostaler No report.
Mayor Walsh A verbal report on:
a) Appreciation for services rendered to former MLA Ed Conroy; Moved by Councillor Stone
Seconded by Councillor Benzer
That a letter of appreciation be sent to Mr. Ed Conroy for the services provided to the community during his term in the B.C. Legislature.
CARRIED
b) Congratulations to the Hon. Sandy Santori, Minister of Management Services, on his appointment to Cabinet.
Moved by Councillor Stone
Seconded by Councillor Benzer
That a letter of congratulations be sent to the Hon. Sandy Santori on his appointment to Cabinet.
CARRIED
c) Notice of absence due to vacations from June 29 to July 15.
d) Notice of the janitorial contract for the Community Hall having been awarded to Mr. Gerald (Jerry) McEvoy.
e) May 30 Townhall meeting.
f) Distribution of Grad T-shirts, pins, and pens on June 18 at 4 p.m.
g) Digital photographs taken for the Village’s web page.
h) Consideration for ball equipment storage space in the new storage room under the Community Hall east entryway.
i) Suggestion for a policy on rental of the new awning.
Moved by Councillor Stone
Seconded by Councillor Benzer
That a policy be drafted for the rental of the new awning to members of the community for $25 per day, or $40 per weekend, with a $100 damage deposit.
CARRIED
j) Family Fun Day activities.
Administrator Verbal report on:
a) Completion of the shop painting project. Council will have the work inspected prior to approving payment.
Adjournment
On a motion by Councillor Benzer the meeting adjourned at 8:30 p.m.
I hereby certify the
preceding to be a true and correct account of the Regular Meeting #15-01 of
Council held on June 5, 2001.
______________________________ ______________________________
Mayor Clerk