THE CORPORATION OF THE VILLAGE OF MONTROSE
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on July 3, 2001.
Present: Acting Mayor G. Parker
Councillor A. Benzer
Councillor P. Stone
Administrator A. Carrel
Absent: Mayor M. Walsh
Councillor R. Dostaler
Call
to Order
Acting Mayor Parker called the meeting to order at 7:00 PM.
Agenda
Agenda Moved by Councillor Benzer
Seconded by Councillor Stone
That the Agenda for Regular Meeting #17-01 be adopted as circulated.
CARRIED
Delegations
C. O’Shea Mr. C. O’Shea made a presentation to Council on the subject of the standard of maintenance observed on some properties owned by absentee landlords. Mr. O’Shea recommended that Council research the options open to municipal councils to control property maintenance standards.
Minutes
Meeting #16-01 Moved by Councillor Benzer
Seconded by Councillor Stone
That the minutes of Regular Meeting #16-01 of June 19, 2001, be adopted as circulated.
CARRIED
Consent
Calendar
Moved by Councillor Stone
Seconded by Councillor Benzer
That the Consent Calendar including:
(1) Regional Fire Services May Incident Report;
(2) MIA Risk Management Tidbits, and
(3) June Bylaw Enforcement Report
be accepted as circulated.
CARRIED
Motions
& Submissions
Nil
Referrals
From Prior Meetings
City of Delta Ministry of Agriculture and City of Delta; correspondence relating to the Order in Council to prevent the City of Delta to amend its zoning bylaws.
Acknowledged
Well Performance Water consumption graphic design and statistical report.
Council directed that the water consumption chart be modified by changing the title to “Village of Montrose Water Use Graph,” inserting the month names instead of numbers, and by stating the volume units used. Council directed that the chart be displayed on bulletin board.
Bylaw Enforcement Role of Village employees in bylaw enforcement.
Council directed that Polaroid pictures of poorly maintained properties be sent to absentee property owners with a request that greater care be given to property maintenance.
Emergency Prep. An invitation from the Director of the Provincial Emergency Program to attend the 14th Annual emergency Preparedness Conference in Vancouver, October 16-18, 2001.
Acknowledged
TRH Foundation A request from Mr. R. Clarke, Director of Development, Trail Regional Hospital Foundation, for the loan six banquet tables from July 13 to July 16, 2001.
Moved by Councillor Benzer
Seconded by Councillor Stone
That six banquet tables be donated to the TRH Foundation from July 13, to 16, 2001, at no charge to the TRH Foundation.
CARRIED
UBCM Forum An invitation from the UBCM to submit topics for discussion at the Small Communities Forum during the UBCM Convention on September 25, 2001.
Referred to next meeting
Salmon Arm An invitation from the District of Salmon Arm to participate with other municipalities in negotiations for a renewed BC Gas franchise agreement.
Moved by Councillor Stone
Seconded by Councillor Benzer
That a response be drafted for consideration by Council to determine if municipalities who recently signed new franchise agreements might be interested to coordinate efforts in preparation for the next round of negotiations.
CARRIED
Landfill Ban Notice from the RDKB Waste Management Coordinator of an expanded landfill ban to take effect on September 1, 2001.
Council directed staff not to pick up waste that is in clear conflict with the new regulations, and to monitor the RDKB’s education campaign. Council suggested that the feasibility of a monthly pick-up service for compostable material be examined.
Blue Box Response from the RDKB Waste Management Coordinator to Council’s questions of June 6, 2001, concerning costs and other contract details of the blue box program.
Moved by Councillor Stone
Seconded by Councillor Benzer
That a draft response be prepared for Council’s consideration to advised the RDKB that Council will consider Montrose’s participation in the blue box program once the Board has made its decisions on all cost elements of the program.
CARRIED
BC Gas Information from BC Gas’ Community Relations Manager on the proposal by the company to construct the Inland Pacific Connector.
Acknowledged
GTCHC Invitation to attend a “Quality End of Life Care” presentation by Senator Sharon Carstairs in Castlegar on July 8, 2001.
Acknowledged
Highway #3 Draft letter from the Highway #3 Corridor Mayors and Chairs Committee to the Minister of Transport.
Acknowledged
Playgrounds Submission from Matthes Building Design Inc. with a layout proposal for the new playground equipment in Montrose, Viewmont, and Frontier Park.
Council directed that approval be sought from SD #20 to locate the new swings on school property.
Council directed that information be obtained from the City of Trail on the reasons for fencing in their water park.
Moved by Councillor Stone
Seconded by Councillor Benzer
That the playground equipment layout proposed by Matthes Building Design Inc. for Montrose Park, Viewmont Park, and Frontier Park be approved.
CARRIED
City of Trail Appreciation for Council’s participation in the Birthday Cake for Schools program.
Acknowledged
BV Youth Centre A request from the Beaver Valley Youth Centre for additional funding support.
Referred to
the next meeting.
REPORTS
& MEMORANDA
USL A report from R. Runzer, Urban Systems Ltd., on the status of current projects.
Acknowledged
Council directed that arrangements be made for a joint public presentation of the Beaver Falls/Montrose Water Study.
Land Donation Administrator - a report with recommendations concerning the offer from Mr. D. Carroll to donate certain properties to the Village.
Moved by Councillor Stone
Seconded by Councillor Benzer
That the Village solicitor be instructed to execute the transfer of the property in the name of the Village, and
That a receipt in the amount of $16,100 be issued to Mr. Carroll for the donation of the land, and
That the Village assume the 2001 taxes due on the property.
CARRIED
Park Building Administrator – a report with recommendations regarding options for the financing of the renovations to the Parks building.
Moved by Councillor Stone
Seconded by Councillor Benzer
That the bid of $65,023 from
Hil-Tech Contracting Limited for the Park Building Renovation Project be
adopted, and
That the contract
specification be reviewed for the purpose of reducing the scope of the project,
and
That a bylaw be prepared
under section 334.4 of the Local Government Act to authorize the
borrowing of $56,850 for the Park Building Renovation Project, and
That the immediate cash
requirements for the project be drawn from the Recreation Capital Reserve, and
That the MFA Surplus from
Issue #37 be transferred to the Unappropriated Reserve for Future Capital
Expenditures, and
That exercising the borrowing authority under the section 334.4 Bylaw be considered on the basis of the November 2001 financial statements.
CARRIED
Council directed that the financing of the Parks Building Renovation Project be placed on agenda of the next strategic and financial planning sessions.
Financial matters
Accounts Payable Moved by Councillor Stone
#4726 - 4742 Seconded by Council Benzer
That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of TWENTY THOUSAND AND SIXTEEN dollars and NINETY-NINE cents ($20,016.99) in total be approved:
Payroll direct deposits and cheques #4726-4742 $ 20,016.99
TOTAL NET CURRENT EXPENDITURE $ 20,016.99
CARRIED
Bylaws
Nil
Policies
Policy #1790 Moved by Councillor Benzer
Seconded by Councillor Stone
That Policy #1790, being the Purchasing Policy, be confirmed unchanged.
CARRIED
Policy #0630 Moved by Councillor Benzer
Seconded by Councillor Stone
That Policy #0630, being the Proclamation Policy, be confirmed unchanged.
CARRIED
Member
Reports & Inquiries
Councillor Stone A verbal report on:
a) Montrose Park, extra time by administrator to prepare playground installations.
b) Notify Park Committee for ground breaking of playground installation;
c) Staff to meet with Mr. Bertolussi to create a viewpoint at 7th Avenue;
d) Meeting one half-hour early next meeting to look at Park amenities for catalogue.
Councillor Benzer A verbal report on:
. a) Highway #3 Mayors’ Meeting;
b) CCERC activities, donation of $1,000 from BV Lions Club;
c) Water booklet has been revised for Montrose.
Councillor Parker A verbal report:
a) Community policing meeting;
b) Doggy bag dispensers, get information.
Councillor Dostaler No report.
Mayor Walsh No report.
Administrator No report.
Adjournment
On a motion by Councillor Stone the meeting adjourned at 8:40 p.m.
I hereby certify the
preceding to be a true and correct account of the Regular Meeting #17-01 of
Council held on July 3, 2001.
______________________________ ______________________________
Mayor Deputy
Clerk