THE CORPORATION OF THE VILLAGE OF MONTROSE
REGULAR MEETING #24-01
A Regular Meeting of the Council of the Village of Montrose held in the Council Chambers on November 6, 2001.
Present: Mayor M. Walsh
Councillor A. Benzer
Councillor G. Parker
Administrator A. Carrel
Absent: Councillor R. Dostaler
Councillor P. Stone
Call to Order
Mayor Walsh called the meeting to order at 7:00 PM.
Agenda
Agenda Moved by Councillor Parker
Seconded by Councillor Benzer
That the Agenda for Regular Meeting #24-01 be adopted as circulated.
CARRIED
Delegations
RCMP Cpl. J. Stochmanski presented the third quarterly police activity and crime statistics report.
Minutes
Meeting #23-01 Moved by Councillor Parker
Seconded by Councillor Benzer
That the minutes of Regular Meeting #23-01 of October 16, 2001, be adopted as circulated.
CARRIED
Consent Calendar
Moved by Councillor Benzer
Seconded by Councillor Parker
That the Consent Calendar including:
be accepted as circulated.
CARRIED
Moved by Councillor Benzer
Seconded by Councillor Parker
That Council send a letter of support to ILMA’s efforts to resolve the softwood lumber dispute.
CARRIED
Motions & Submissions
MIABC Moved by Councillor Benzer
Seconded by Councillor Parker
WHEREAS Section 8.05 and Section 9.05 of the Reciprocal Insurance Exchange Agreement provides for the amendment of the Liability Protection Agreement and Cost Allocation Schedule by Special Resolution of the Subscribers, and
WHEREAS Section 6.12 of the Reciprocal Insurance Exchange Agreement provides for Agreement without voting, and
WHEREAS the Board of the MIA has been advised that reinsurance coverage available to members will be limited for coverage for water penetration into building envelopes and acts of terrorism for 2002,
THEREFORE BE IT RESOLVED that the Subscribers of MIA authorize the Board to amend the Reciprocal Insurance Exchange Agreement and Liability Protection Agreements and to amend coverage on the best terms and conditions available for water penetration and acts of terrorism coverage.
CARRIED
Referrals From Prior Meetings
295-10th Ave Administrator – memorandum with recommendation in the matter of a request from the owner of 295-10th Ave for the Village to replace the driveway on the property.
Moved by Councillor Parker
Seconded by Councillor Benzer
That the driveway condition at 295 – 10th Avenue be accepted as per administrator’s recommendation.
CARRIED
Correspondence
Seniors Care Copy of a letter from the Village of Warfield to the Greater Trail Community Health Council in the matter of the site selection for a multi-level seniors care facility.
Acknowledged
Core Services A letter from the City of Nelson asking for support to ensure that the provincial core services review not reduce provincial employment in the region.
Acknowledged
TRH&HF A letter from the Trail Regional Hospital and Health Foundation requesting a contribution to the Supporting health care today … tomorrow … forever campaign.
Council directed that the request be forwarded to the Community Chest
Drinking Water Notice from the UBCM of the appointment of a Drinking Water Review Panel and the Panel’s mandate.
Acknowledged
LG Planners Notice for orders of local government planners and calendars.
Council requested one local government planner for each member of Council.
Complaints A notice and guidelines from the Ombudsman for the development of an internal complaint mechanism.
Acknowledged
Water Telemetry A letter from the Beaver Falls Waterworks District in the matter of coordinating telemetry installations for the District’s and the Village’s water systems.
Acknowledged
BC Gas Notice from the City of Rossland of a meeting scheduled for November 7, 2001, in Rossland, in the matter of the new operating agreements proposed by BC Gas.
The administrator was directed to attend on behalf of Council.
Landfill Ban An offer from the RDKB’s Waste Management Coordinator to attend a Council meeting to answer questions on the implementation of the expanded ban of materials to be accepted at the landfill.
Council directed that a Townhall Meeting be held November 21, 2001, and that the RDKB’s Waste Management Coordinator be invited to attend.
REPORTS & MEMORANDA
Financial Report Administrator – Summary financial report for to September 30, 2001.
Acknowledged.
Water Planning An e-mail notice from P. Gigliotti of Urban Systems Ltd. regarding the delay in starting the water planning projects.
Acknowledged
Staff Training A memorandum from A. Gurnett on her progress in the Local Government Administration Certificate Program.
Acknowledged
Strategic Workshop Administrator – A report with recommendations from the October 27, 2001, strategic/financial planning workshop for 2002.
Moved by Councillor Benzer
Seconded by Councillor Parker
That the Strategic/Financial Planning Workshop recommendations be adopted.
CARRIED
Garbage Service Administrator – a report with statistical analysis of the revenues and expenditures relating to the municipal garbage service for the period of 1998 to 2001.
Acknowledged
Staff Report Administrator – a proposed format for regular staff reports on actions taken following council meetings.
Council directed that the staff report format be implemented.
Meter Pilot Project Administrator – evaluation of the responses to the volunteer water meter pilot project questionnaires.
Moved by Councillor Parker
Seconded by Councillor Benzer
That the administrator’s location recommendation for the water meter pilot project be adopted.
CARRIED
Spray Park Administrator – a proposed format for the water spray park capital project planning and monitoring.
Council directed that a work plan ending in the completion of the water spray park by Jun/7/02 be developed.
Plow/Sander Administrator – evaluation and recommendation of plow/sander bids received.
Moved by Councillor Benzer
Seconded by Councillor Parker
That Caytec quote #CJ05866 for a truck plow and stainless steel sander at a cost of $52,830 be accepted, and that the equipment be acquired by way of a 5-year lease.
CARRIED
Highway #3 City of Rossland – report on the Highway #3 Committee’s meeting of October 17, 2001.
Acknowledged
Misc. Matters Deputy Clerk/Treasurer – a report on:
Acknowledged
Mayor Walsh will make arrangements for Montrose representation at the Remembrance Day commemoration.
Council directed that the card table matter be referred to next meeting.
Council directed that the 2000 volunteer and staff dinner invitation list be amended for 2001 by deleting the parks task force.
Financial matters
Accounts Payable Moved by Councillor Benzer
#4913-4948 Seconded by Councillor Parker
That the commitments and expenditures represented by the accounts payable listed below be authorized and that the payment in the amount of FORTY-THREE THOUSAND EIGHT HUNDRED AND EIGHTY-NINE dollars and NINETY-NINE cents ($43,889.99) in total be approved:
Payroll direct deposits and cheques #4913-4948 $ 43,889.99
TOTAL NET CURRENT EXPENDITURE $ 43,889.99
CARRIED
CCERC Bldg. Council reviewed information on Matthes Building Design Inc. invoice #2152 and F. Paulson & Sons Ltd. invoice #0156.
Bylaws
#573 Moved by Councillor Parker
Seconded by Councillor Benzer
That Bylaw #573, cited as the 11th Avenue and 6th Street Exchange Bylaw, having been given due and detailed consideration by Council, be now read a second time.
CARRIED
Public Hearing Moved by Councillor Benzer
Seconded by Councillor Parker
That a public hearing into Bylaw #573 be held on November 20, 2001.
CARRIED
#581 Moved by Councillor Parker
Seconded by Councillor Benzer
That Bylaw #581, cited as the 2002 Water User Rate Bylaw, be now introduced and read a first time.
CARRIED
#581 Moved by Councillor Benzer
Seconded by Councillor Parker
That Bylaw #581, cited as the 2002 Water User Rate Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.
CARRIED
#582 Moved by Councillor Parker
Seconded by Councillor Benzer
That Bylaw #582, cited as the 2002 Water User Rate (External) Bylaw, be now introduced and read a first time.
CARRIED
#582 Moved by Councillor Benzer
Seconded by Councillor Parker
That Bylaw #582, cited as the 2002 Water User Rate (External) Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.
CARRIED
#583 Moved by Councillor Parker
Seconded by Councillor Benzer
That Bylaw #583, cited as the 2002 Sewer User Rate Bylaw, be now introduced and read a first time.
CARRIED
#583 Moved by Councillor Parker
Seconded by Councillor Benzer
That Bylaw #583, cited as the 2002 Sewer User Rate Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.
CARRIED
#584 Moved by Councillor Benzer
Seconded by Councillor Parker
That Bylaw #584, cited as the 2002 Parcel Tax Assessment Roll (Amendment) Bylaw, be now introduced and read a first time.
CARRIED
#584 Moved by Councillor Benzer
Seconded by Councillor Parker
That Bylaw #584, cited as the 2002 Parcel Tax Assessment Roll (Amendment) Bylaw, having been given due and detailed consideration by Council, be now read a second and third time.
CARRIED
Policies
#0360 Moved by Councillor Benzer
Seconded by Councillor Parker
That Recreation Commission Appointment Policy #0360 be confirmed unchanged.
CARRIED
Member Reports & Inquiries
Councillor Stone A written report on:
Councillor Benzer A verbal report on:
Moved by Councillor Benzer
Seconded by Councillor Parker
That a letter to express Council’s views on the proposed Community Charter be drafted for consideration by Council at the next meeting.
CARRIED
d) CCERC activities.
Councillor Parker A verbal report on:
Councillor Dostaler No report
Mayor Walsh A verbal report on:
Administrator No report.
Adjournment
On a motion by Councillor Benzer the meeting adjourned at 8:55 p.m.
I hereby certify the preceding to be a true and correct account of the Regular Meeting #24-01 of Council held on November 6, 2001.
______________________________ ______________________________
Mayor Clerk